Poudre Libraries provide large meeting spaces free of charge, to community members for the presentation and exchange of information and opinions of all kinds.
Meeting Room Guidelines
- All meetings must be free and open to the general public.
- Meeting rooms may not be used for onsite fundraising or commercial purposes, including but not limited to:
- Exchange of money
- Sales of goods or services
- Advertisement of goods or services
- Requests for donations
- Charge for entry
- Rooms are not available for individual use.
- Meeting rooms are available for use only during regular library hours.
- Reservations will not be held beyond 15 minutes of the group's scheduled start time.
- There will be no access to the space until the start of your reserved time.
- In the event of an unplanned/emergency library closure, room reservations during the closure will be cancelled.
- Groups are able to reserve meeting spaces regardless of beliefs or affiliations.
Permission to use the rooms does not constitute an endorsement by the Poudre Libraries, its Board of Trustees, or its staff of any group's policies and beliefs.
- Library District Policies apply to all persons using meeting rooms.
- Users of the meeting rooms must comply with procedures. The District reserves the right to revoke meeting room privileges at any time.
- Use of alcoholic beverages is prohibited.
- Any programs involving animals need to be approved by a building manager.
- Reservation information regarding events in Poudre Library meeting rooms is made public on our events webpage.
Frequency
- Groups may request a room up to six (6) weeks in advance.
- Governmental and partner entities may request rooms up to six months in advance.
- Groups may have three (3) active reservations at one time.
- All three (3) reservations may be at the same location.
Room Capacity
- Old Town Library Large Meeting Room 1 - Minimum: 12 people; Maximum: 85 people
- Old Town Library Large Meeting Room 2 - Minimum: 6 people; Maximum: 30 people
- Old Town Library Large Meeting Room Combo - Minimum: 40 people; Maximum: 110 people
- Harmony Library Community Room - Minimum: 6 people; Maximum: 65 people
- Council Tree Library Large Meeting Room - Minimum: 12 people; Maximum: 85 people
Access and Availability
- Groups may access rooms at the reservation start time. Please include set up and breakdown times within your scheduled reservation.
- The Old Town Library large meeting room may be scheduled for up to four (4) hours in a 24 hour period.
- The Council Tree Library large meeting room may be scheduled for up to three (3) hours in a 24 hour period.
- The Harmony Library large meeting room may be scheduled for up to eight (8) hours in a 24 hour period.
- Reservations will not be held beyond 15 minutes of the group's scheduled start time.
- Rooms must be cleared and cleaned up 15 minutes prior to building closing.
- Tables and chairs are provided. AV equipment is available at some locations; however, technical support is not provided. Office supplies are also not available.
- Free Wi-Fi is available at all library locations.
- Reservations at any branch library locations are available only during normal hours of operation up to 15 minutes before closing time, unless approved by the Executive Director.
Assistive Technology
Meeting Rooms 1 & 2 at the Old Town Library are equipped with a Hearing Loop. People with a hearing impairment may check out a receiver with headphones or use the T-coil mode on their hearing aid or cochlear implant to enjoy the program through the room's sound system without distracting background noise and reverberation.
Making Reservations
For Large Meeting Room information and reservations call the Library's Answer Center at (970) 221-6740.
Large Meeting Rooms may be reserved online 24 hours ahead of the meeting date/time. Groups requesting meeting rooms within 24 hours of their desired start time must call the Library Answer Center.
Groups must notify the Library's Answer Center as soon as possible if their reservation for a room is no longer needed. A room reservation will not be held beyond 15 minutes of the scheduled start time.
Meeting Room Rules of Use
Meeting Room Features and Equipment
Alternative Meeting Rooms in Fort Collins Area
